Faculty & Staff Handbook 

1.0 Introduction & Organizational Structure 

1.1 Mission Statement & Core Values 
1.2 Academic & School of Music Calendar 
1.3 Organizational Chart 
1.4 Administrative Positions
1.5 Staff
1.6 Divisions & Areas 
     a. Current Area Coordinators
1.7 Faculty
1.8 Committees & Service Opportunities
     a. Current School of Music Committee & Service Assignments 

2.0 Use of Equipment & Facilities 

2.1 Campus Map & Parking
2.2 School of Music Facilities 
2.3 Building Hours 
2.4 Unauthorized Use of Facilities 

3.0 Academic Information 

3.1 Course Prefixes & Numbers 
3.2 Course Syllabus 
3.3 Student Advising 
3.4 Student Absence from Class
3.5 Group Excused Absence 
3.6 Off-Campus Events 
3.7 Students with Disabilities 
3.8 Student Evaluations of Teaching Effectiveness (SETE)
3.9 Juries, Final Examinations, & Student Recitals
3.10 Change of Degree or Concentration
3.11 Course Scheduling 
3.12 Curriculum Proposals 
3.13 Doctoral Committee Responsibilities 
3.14 MM Comprehensive Exams 
3.15 Commencement 
3.16 Faculty Authored Educational Material Guidelines
3.17 Ensemble Policies 
     a. Rehearsal and Concert Attendance Policy
     b. Guidelines for Extra Rehearsals
     c. Tour & Travel Policy
     d. Audition Guidelines for Faculty 
3.18 College Credit Alternatives
     a. Credit by Exam 
     b. Experiential Learning Credit
3.19 Grade Changes

4.0 Policies & Procedures 

4.1 Student Scholarships & Graduate Awards
4.2 Audition Days 
4.3 Guest Artist & Scholar Requests
     a. Artist & Scholar Residency Program
4.4 Instrument & Equipment Checkout
4.5 Instrument Repair
4.6 Piano, Harpsichord, & Organ Use 
4.7 Technology Needs or Issues 
     a. University Software
     b. SOM Software Licenses
     c. Off-Campus Banner Access
4.8 Supplies & Photocopying 
4.9 Keys & Mailboxes 
4.10 Staff Awards
4.11 Faculty Workload Policy 
     a. Part-time Faculty Teaching Loads 
     b. Summer Teaching 
     c. Graduate Assistant Teaching Loads 
4.12 Faculty Development 
     a. Mentoring 
     b. Funding Opportunities
     c. Professional Development Assignment (PDA) Sabbatical
     d. Faculty Awards 
     e. Peer Reviews for Full-time, Part-time, & Visiting Faculty
     f. Annual Faculty Evaluation
4.13 Tenure & Promotion
     a. Current Nontenured Faculty 
     b. Current Non-tenure-track Faculty
4.14 Search Committee Procedures
4.15 Office Hours 
4.16 Absences, Leave Reports, & Time Reporting
     a. Absences 
     b. Monthly Leave Reports
     c. Sick Leave
4.17 Graduate Faculty Status
4.18 Communication Policy 
4.19 Emeritus Faculty 
4.20 Student & Faculty Annual Events
4.21 University Resources 

5.0 University Travel 

5.1 Faculty, Staff, & Student Travel 
5.2 International Travel (including Hawaii & Alaska) 
5.3 Travel Reimbursement 

6.0 Performance & Events 

6.1 Space Scheduling 
6.2 Collaborative Piano Services 
6.3 School of Music Recording Procedures
6.4 Concert & Events
     a. Participation of Minors
     b. Performance Space Stage Plots
6.5 Recital & Concert Program Information

7.0 Recruitment 

7.1 Recruitment 
7.2 Admissions and Audition Process
7.3 Recruitment Planning 
7.4 International Students 
7.5 Music Ambassadors 

8.0 Publicity, Marketing, & Outreach

8.1 Marketing Material Requests
     a. Print Materials 
     b. Digital & Social Media 
8.2 Responsibility for Marketing & Publicity 
8.3 SOM Website

9.0 Business Office Procedures

9.1 Reimbursements, Budgets, & P-cards
     a. Area & Ensemble Budgets
     b. Reimbursements
     c. Purchasing Cards (P-Cards)
9.2 Guest Artist Contracts
9.3 Employing Others
     a. Part-time Faculty Appointments 
9.4 Signed Contracts/Agreements
9.5 Accessing Benefits, Direct Deposit, & Financial Information 
9.6 Fundraising 

10.0 Additional Resources

10.1 Undergraduate Scholarships 
10.2 Graduate Assistantships & Awards
10.3 Travel Funding for Students 
10.4 Student Awards 
10.5 Hire a Musician
10.6 Health & Safety for Musicians
10.7 Student Technology Recommendations 
10.8 Music Tutoring Services
10.9 Student Organizations
10.10 Undergraduate Student Handbook 
10.11 Graduate Student Handbook 
10.12 Part-time Faculty Welcome Guide 
10.13 Full-time Faculty Welcome Guide
10.14 New Undergraduate Student Welcome Guide 
10.15 New Graduate Student Welcome Guide
10.16 New Staff Hire Checklist

Appendices

A - School of Music Tenure & Promotion Guidelines
B - Annual Evaluation 
C - Search Committee Procedures
D - Teaching Load Calculations
E - School of Music Area Policies 
F - Recruitment & Enrollment
G - School of Music Mentoring Guide
H - Guidelines for Conferences, Festivals, Large Events