Faculty and Staff Resources

Faculty & Staff Handbook

The Faculty & Staff Handbook is a comprehensive guide for all policies and procedures of the School of Music.



Approve Change of Concentration Form
Faculty submit this form to document approvals for students who want to change or add a music concentration.

Collaborative Piano Services Request 
This form is used to request a staff pianist for recitals, masterclasses, area workshops, competitions, and other types of performance. See 5.3 Collaborative Piano Services for more information. 

Doctoral Recital Form
Graduate students need to fill this out prior to their degree recital. This form is for the committee to evaluate the student's recital and record the pass/fail results. 

Jury System
System used for scheduling juries and ensemble auditions.

Part-time/Visiting Faculty & GA Review Form 
This form should be used by faculty providing an annual teaching evaluation for part-time faculty or graduate assistants.

Peer Review of Teaching
Faculty will review peers and submit at least one evaluation for each year of appointment. Please send a copy to the faculty being reviewed and the SOM Main Office. 

Scholarship & GA Management Website
Faculty can use this form to see current and prospective students and make scholarship and assistantship recommendations.

Supporting Students in Distress 
This is the PDF from the Dean of Student's presentation to School of Music faculty in February 2021. This PDF presentation outlines ways faculty can provide outreach and support to students in distress. Additional resources can be found on the Dean of Student's website: https://www.memphis.edu/deanofstudents/pdfs/guide-to-responding-to-students-in-distress.pdf 



Absence Request
Faculty and staff should use this form to submit leave requests to the Director. 

Community Engagement Survey 
Faculty will report on or off campus outreach projects such as sectionals, masterclasses, etc. so the department can gauge outreach efforts. 

Guest Artist Proposal Request
This form should be used to submit proposals for guest artist funding only if you have funding available in your area for the current academic year.  

Hold Harmless Release Form
Faculty should have students fill out this form to acknowledge that students will not hold the University liable for any course-related activity that happened off campus. Submit original signed form to the Main Office. 

Travel & Development Funding Request
Faculty should use this form to request funds for recruitment or development purposes (conferences, courses, travel, etc.). 



Performance/Event Marketing Request Form
Faculty can request marketing for a performance or event, but they must submit this form a minimum of 30 days prior to the event.

Equipment and Tech Request  
Faculty can request AV Technology service, but they must submit this form a minimum of 14 days prior to the event. 

Live Stream Request Information
Information on how to live stream events through Vimeo.

VEMS-How to Schedule an Event 
A Faculty and Staff step-by-step guide for those needing to request event space in the Music Building or Communication and Fine Arts Building.

Festival & Large Event Guidelines
A step-by-step guide to assist faculty in the planning of large events

Program Events Parental Consent Form
Parental consent form and media release for a minor's participation in campus events.



Room Scheduling 
The School of Music uses the University's Virtual EMS system for room scheduling. 

Keyboard Maintenance Request
Use this form to request a university keyboard be tuned or repaired. 


Recruitment & Enrollment

To access the items listed below, login to the APPENDIX F – Recruitment & Enrollment page. 

Enrollment Report – Fall 2020
A spreadsheet providing the census enrollment report for the School of Music taken by the Office of Institutional Research. It compares our enrollment numbers by area from 2016 to our current academic year.  

Prospective Student Lists
A spreadsheet listing prospective students by area. It states how to use the information and also gives tips on how to contact these students. 

Recruitment Materials Request
If a faculty member is attending an off or on campus event and is needing recruitment material such as brochures, promo items, calendars, etc., they can request that using this form. 

Recruitment Resources Folder
This is a document and link for faculty that Music Admission has provided containing information to help with recruitment efforts. 

Social Media Ad Template
Faculty may customize this powerpoint template to share School of Music events on social media. The template has been formatted for Facebook and twitter use.