Faculty and Staff Resources
Faculty & Staff Handbook
The Faculty & Staff Handbook is a comprehensive guide for all policies and procedures of the School of Music.
Academics
Approve Change of Concentration Form
Faculty submit this form to document approvals for students who want to change or
add a music concentration.
Collaborative Piano Services Request
This form is used to request a student pianist for recitals, masterclasses, area workshops,
competitions, and other types of performances. See 5.3 Collaborative Piano Services for more information.
Doctoral Recital Form
Graduate students need to fill this out prior to their degree recital. This form is
for the committee to evaluate the student's recital and record the pass/fail results.
Jury System
System used for scheduling juries and ensemble auditions.
Part-time/Visiting Faculty & GA Review Form
This form should be used by faculty providing an annual teaching evaluation for part-time
faculty or graduate assistants.
Peer Review of Teaching
Faculty will review peers and submit at least one evaluation for each year of appointment.
Please send a copy to the faculty being reviewed and the SOM Main Office.
Recording Studio Services Request
For the Fall 2022 Semester, recording studio time is available on Fridays from 1 p.m.
to 5 p.m.
Scholarship & GA Management Website
Faculty can use this form to see current and prospective students and make scholarship
and assistantship recommendations.
Supporting Students in Distress
This is the PDF from the Dean of Student's presentation to School of Music faculty
in February 2021. This PDF presentation outlines ways faculty can provide outreach
and support to students in distress. Additional resources can be found on the Dean
of Student's website: https://www.memphis.edu/deanofstudents/pdfs/guide-to-responding-to-students-in-distress.pdf
Administrative
Absence Request Form
Faculty and staff should use this form to submit leave requests to the Director.
Guest Artist Proposal Request
This form should be used to submit proposals for guest artist funding only if you
have funding available in your area for the current academic year.
Hold Harmless Release Form
Faculty should have students fill out this form to acknowledge that students will
not hold the University liable for any course-related activity that happened off campus.
Submit original signed form to the Main Office.
Supply Request Form
Faculty & Staff should use this form to request supplies. If your item is over $50,
please submit a Special Order Form before your Supply Request Form
Travel & Development Funding Request
Faculty should use this form to request funds for recruitment or development purposes
(conferences, courses, travel, etc.).
Events
Performance Space + Marketing Request Form
To reserve space and request marketing support for your performance, festival, large
event or other School of Music event, you must submit this form a minimum of 30 days
prior to the event.
Equipment and Tech Request
Faculty can request AV Technology service, but they must submit this form a minimum
of 14 days prior to the event.
Live Stream Request Information
Information on how to live stream events through Vimeo.
VEMS-How to Schedule an Event
A Faculty and Staff step-by-step guide for those needing to request event space in
the Music Building or Communication and Fine Arts Building.
Guidelines for Conferences, Festivals, and Large Events
A step-by-step guide to assist faculty in the planning of large events
Program Events Parental Consent Form
Parental consent form and media release for a minor's participation in campus events.
Facilities
Room Scheduling
The School of Music uses the University's Virtual EMS system for room scheduling.
Keyboard Maintenance Request
Use this form to request a university keyboard be tuned or repaired.
Recruitment & Enrollment
Enrollment Report: Available through the Office of Institutional Research
Prospective Student Lists: Login to MusicWindow
Recruitment Materials Request: Please submit this form no later than one-week prior to the event.