Part II. Department Policies and Procedures
Participation in a Department Promotion Committee or Department Tenure and Promotion Committee is an important duty. It is expected that all eligible committee members will carefully review candidate files and participate in departmental deliberations and votes.
It is further expected that all faculty members who have attained the rank of either associate or full professor will participate in the mentoring of faculty who have not yet attained that rank.
- The tenured associate and full professors of the Department, in consultation with
the faculty, shall be responsible for establishing departmental policies and procedures
for tenure and promotion. The policies and procedures must be approved by a simple
majority of all tenured associate and full professors. Departmental policies and
procedures are then reviewed by the Dean and Provost. Departmental policies and procedures
become effective upon approval by the Provost.
- The associate and full professors of the Department, in consultation with the faculty,
shall be responsible for establishing departmental policies and procedures for promotion
in the teaching, clinical, and research tracks. Departmental policies and procedures
are then reviewed by the Dean and Provost. Departmental policies and procedures become
effective upon approval by the Provost.
- The Department shall develop specific criteria and guidelines which it expects a candidate
to meet for tenure and promotion purposes. Links to online Department, College, and
University guidelines shall be given to the candidate upon initial employment. The
Department Chair shall provide updated departmental guidelines as they become available
to tenure and promotion candidates. It is, however, the responsibility of the candidate
to keep current on changes in the guidelines.
- The Chair shall consult with tenure-track non-tenured faculty members each spring
to evaluate performance during the current academic year, to plan for the following
year, and to review the requirements for and progress towards tenure and promotion.
This annual evaluation will be done in accordance with guidelines provided by the Office of the Provost.
- A mid-term evaluation during the spring term of the third academic year for each tenure-track
faculty member with a six-year tenure probation period will be made by the Department's
Tenure and Promotion Committee and the Department Chair. For faculty members with
timeline adjustments, the mid-term evaluation timing should be defined on the approved
timeline adjustment form.This evaluation, based on requirements for tenure and promotion,
should provide information to the candidate on his/her progress. This evaluation should
be performed as outlined in Faculty Handbook section 4.9.5.
- Each department shall define the composition of the department promotion and tenure
committee for each rank. Each department shall also set a minimum number for department
promotion and tenure committee membership and procedures for expanding the committee
with faculty from other departments if the number of eligible members within the department
- Each department shall devise specific criteria for solicitation of a minimum of four
external peer reviewers of candidates for tenure and/or promotion with research expectations
(research track appointments and tenure-track/tenured appointments). These criteria
must be consistent with the Faculty Handbook 4.9.7C which indicates that at least
one external reviewer must be selected from the candidate’s list of recommended reviewers.
Every effort should be made to minimize biases for or against the candidate when selecting
qualified peers. No more than one of the reviewers may have been a major advisor of
or a collaborator with the candidate. A summary of the reviewers' credentials will
be included in the dossier. Candidates will not have access to the external review
letters at the departmental level.
- The recommendation and supporting statement of the Departmental Tenure and Promotion
Committee shall be forwarded to the Department Chair along with the vote count. The
supporting statements should accurately reflect both strengths and weaknesses of the
candidate’s performance and how those were balanced into the committee recommendation.
- The Department Chair shall have the responsibility for providing in the dossier a
written discussion of the quality of the candidate's productivity, including the nature
and scope of the outlets where the candidate's products have appeared (refereed or
non-refereed; invited or submitted for review, local, regional, national, international;
disciplinary, interdisciplinary, and/or public, etc.). The Department Chair's recommendation
is independent of the Committee's recommendation. The Department Chair may not be
present during the Committee's deliberations or votes.
- The Chair shall forward the Committee's report as well as his/her own recommendation
and supporting statement to the Office of the Dean.
- Requests for a tenure probation reduction are due to the Dean no later than March
1st of calendar year in which the tenure application will be made unless negotiated
at the time of hire. All timeline adjustments require an approved timeline adjustment
form to be included in the candidate's dossier with signatures of the Chair, Dean,
Part I. The Dossier for Tenure and Promotion
Part II. Department Policies and Procedures
Part III. College-Level Policy and Procedures for Tenure and Promotion
Part IV. Approvals
Tenure and Promotion Calendar