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Year-End Information

Click for Procurement Deadlines

As we approach June 30th, the end of FY 2021, the Accounting Office is reminding financial managers, administrative officials, department heads, and directors of accounts to carefully review your financial activity and submit corrections to the Accounting Office as soon as possible.

Remember that you may monitor your account activity by accessing Banner Self-Service or Admin Pages. This allows you to review current activity within your account and eliminates the need to wait for e~Print reports.

Accounting Deadlines

Activity Deadline
Book Airfare Reservation via Travelennium for Travel in FY21 Follow COVID-19 Travel Restrictions

Cancel, Adjust, Deobligate Remaining Balances on FY21 Requisitions

Friday, June 18, 2021
Time Sheet for BW13 Biweekly Payroll (June 5th - June 18th) Friday, June 18, 2021
Complete FY21 Purchase Orders by Receipting Goods and Services in Tigerbuy for All Vendors, including Staples. Send Receipt # and Invoice to  accountspayable@memphis.edu   Monday, June 21, 2021
Settle Cash and Travel Advances for FY21 accountspayable@memphis.edu  Monday, June 21, 2021
Online Budget Revisions between Account Pools: Financial Planning
fprevisions@memphis.edu 
Monday, June 21, 2021

Last Day to Submit Invoices, Travel / Cash Advance Claims and Reimbursements to Accounting for FY21 accountspayable@memphis.edu 

Wednesday, June 30, 2021
Submit Invoices for FY21 Accruals to Accounting
 accounting@memphis.edu 

Start Accepting Accruals
Thursday, July 01, 2021 

End Date of Accrual Period
Thursday, July 15, 2021 

Time Sheet for Split BW14 Biweekly Payroll (June 19th - July 2nd) Thursday, July 1, 2021
Submit FY21 Transfer Vouchers: accounting@memphis.edu  Friday, July 02, 2021

ACTION ITEMS:

June 30, 2021 Preliminary Year-End Reports
On Thursday, July 1, 2021, Preliminary Year-End June reports will be available via E-Print.  Please review these reports and submit notification of corrections to the Accounting Office by Friday, July 02, 2021.
NOTE: June – September 2021 final reports will not be available until mid-October 2021.

Obligations
Please review your accounts for Tigerbuy Purchase Orders using the FPIOPOF screen in Banner INB or SSB Encumbrance Query to determine which open purchase orders require invoices, are no longer required, and which ones need to be carried forward into FY-22. Please note that this review should be done throughout the year, as well as, at year-end.  Non- Travel Purchase Order Adjustments for FY-21 should be in Procurement by Friday, June 18th.
NOTE: FY-21 Travel POs do not roll to the new fiscal year.

Invoices

  • Ensure all purchases received by Monday, June 21, 2021, are receipted in Tigerbuy by Wednesday, June 30, 2021. If invoices are sent directly to your department, please email  accountspayable@memphis.edu to the Accounts Payable Office by deadline date.

  • Outstanding purchase orders for goods and services not received by June 30th will be charged against FY 2022 funds.

  • Purchases received by June 30th that were made outside of the Tigerbuy system should be reported to General Accounting at accounting@memphis.edu by July 2nd, whether or not an invoice has been received.

Staples Purchases

  • Orders submitted by June 21st that are delivered and receipted by June 30th will be charged to FY 2021. 

  • Orders delivered after June 30th will be charged to FY 2022.


Travel Purchase Orders

QUESTIONS?

Should you require additional information, please contact the Accounting Office at x2271 or by e-mail at accounting@memphis.edu.

Procurement Deadlines

Below are the deadlines for current year (FY21) and future year (FY21) requisitions.

Please contact Procurement and Contract Services staff at x2265 or by e-mail at procurement@memphis.edu if we can assist with your purchases. For your convenience, Tigerbuy Training may be scheduled through Learning Curve for anyone needing new or refresher training.

  • Case-by-Case Request: FY22 All Sole source purchases that are $250K or greater with an effective start date of July 1st. These must have State of Tennessee Fiscal Review Committee (FRC) approval 75 days in advance of start/effective date of the contract.
  • Wednesday, April 22: FY22 Purchase requests $10K or greater requiring BIDDING with an effective/start date of July 1st.  
  • Monday, June 14: Procurement will start receiving FY22 Purchases, NOT requiring a bid, but includes Agreement that requiring review and signatures. And/Or, supplier provided terms and conditions that requiring review by Procurement and Contract Services.
  • Monday, June 21: Procurement will start receiving FY22 Purchases requiring no signatures, no terms and conditions for Procurement review. 
  • All FY22 Purchases submitted to Procurement and Contract Services via Tigerbuy, must have July 1, 2021 entered in the ‘Accounting Date field’ of the ‘Billing Options’ section for correct fiscal year budget. All FY22 Purchase Requisitions submitted through Tigerbuy, Purchase Orders will be issued to Suppliers beginning Thursday, July 1, 2021. 
  • Friday, June 18: Review Purchase Orders with an open encumbrance in Banner and enter a Change Order Request form in Tigerbuy to cancel, adjust or deobligate encumbrances.
  • Monday, June 21: For purchases to be charged against FY20 budget, the purchase must be physically received. If purchase is received after July 1st will be charged to FY21 budget
  • Friday, June 25: PCard purchases for FY21 must post to the June statement by this date. 
  • Wednesday, June 30: Last day for FY21 PCard reallocations and approvals.