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The University of Memphis Policies

The University of Memphis policies apply to faculty, staff, students, and visitors of the University. The policies provide guidance for compliance with applicable state and federal laws and regulations and establish expectations for conducting University business.

University policies are available on this page through direct links to the approved policy documents. The University is in the process of transitioning its policy management system from PolicyTech to OnSpring. During this transition, policies will remain posted and accessible from this page.

Subject Area Policy Number Policy Title
Student Affairs 8000 Student Activity Fee
Student Affairs 8001 Health Services
Student Affairs 8002 Registered Student Organization Policy
Student Affairs 8003 Disability Access for Students
Student Affairs 8004 Missing Residential Student Notification
Student Affairs 8005 Campus Sustainability Fee and Committee Process
Student Affairs 8006 Reduced Course Load full Time Status for Students with Disabilities
Student Affairs 8007 Assistance Animal Policy
Student Affairs 8009 Voter Registration Drives by Student Organizations
Student Affairs 8010 Student Employment
Research 7000 Sponsored Programs Grants Contracts and Agreements
Research 7001 Research Misconduct
Research 7002 Vaccination of Faculty Staff and Students Exposed to Medical Hazards
Research 7003 Disclosure of Financial Interests Related to Sponsored Research
Research 7004 Intellectual Property
Research 7005 Subagreements Issued to a Third Party
Research 7006 Faculty Incentive Compensation
Research 7007 Human Subjects Protection
Research 7008 Centers and Institutes Policy
Research 7008 Delineation of Gifts or Grants for Research or Other Sponsored Programs
Research 7010 Malign Foreign Talent Recruitment Programs
Research 7012 Research Security
Information Technology 6000 Data Access
Information Technology 6001 TAF Computers Subsequent Use of
Information Technology 6002 Telecommunications Services
Information Technology 6003 Acceptable Use of Information Technology Resources
Information Technology 6004 Security and Protection of Electronic Information Resources
Information Technology 6005 Data Security Policy
Information Technology 6006 Authorization for Use of Electronic Signatures
Information Technology 6007 Information Security Program
Information Technology 6008 Email Use
Information Technology 6009 Information Technology Security Awareness Training Program
Information Technology 6010 Data Privacy Policy
Information Technology 6011 Password Policy
Human Resources 5000 Recruitment for Staff Positions
Human Resources 5001 Employment of Minors
Human Resources 5002 Background Checks
Human Resources 5003 Drug Testing for Child Care Workers
Human Resources 5010 Staff Compensation and Classification
Human Resources 5011 Interim Extra Compensation and Outside Employment
Human Resources 5012 Summer Compensation for Nine Month Faculty
Human Resources 5013 Moving Allowance
Human Resources 5014 Longevity
Human Resources 5015 Wireless Communication Device Allowance
Human Resources 5016 Bonuses and Incentives
Human Resources 5017 Furloughs and Reductions in Compensation
Human Resources 5020 University Holidays
Human Resources 5021 Annual Leave
Human Resources 5022 Sick Leave
Human Resources 5023 Bereavement Leave
Human Resources 5024 Paid Parental Leave
Human Resources 5025 Leaves of Absence
Human Resources 5026 Sick Leave Banks Faculty and Staff
Human Resources 5027 Sick Leave Transfer Between Employees
Human Resources 5028 Family Medical and Service Member Leave
Human Resources 5029 Timekeeping and Leave Reporting
Human Resources 5030 Nine Month Faculty Sick Leave Reporting
Human Resources 5031 Leave Transfer Between State Institutions and State Agencies
Human Resources 5032 Breastfeeding and Lactation Support
Human Resources 5040 Tuition Assistance for Employee and Dependents
Human Resources 5050 Performance Appraisal of Staff Employees
Human Resources 5051 Performance Improvement Process
Human Resources 5052 Grievance Process and Conflict Resolution
Human Resources 5053 Workplace Violence Prevention
Human Resources 5054 Separation from Employment
Human Resources 5055 Nepotism and Personal Relationships
Human Resources 5060 Drug Free Campus and Alcohol Abuse Prevention
Human Resources 5061 Alternative Work Arrangements
Human Resources 5062 ADA Workplace Accommodations
Human Resources 5063 Children on Campus
Human Resources 5064 Employee Personnel Records
Human Resources 5065 Employee Debt to the University
Human Resources 5066 Limited Tobacco Use Campus
Human Resources 5068 Out of State Work
General 2002 Formulation and Issuance of University Policies
General 2003 Identification of Buildings and Facilities
General 2004 Equal Opportunity and Affirmative Action
General 2005 Use of University Seal and Logos
General 2006 Copyrighted Materials, Use of
General 2007 Emergency Closings
General 2008 Crisis Management Planning
General 2009 Building Access key Control
General 2010 External Publications and Advertising
General 2011 Publicity and Mass Media
General 2012 Public Records Inspecting and Copying
General 2014 Reporting Fraud Waste or Abuse of University Resources
General 2015 Preventing Fraud Waste or Abuse of University Resources
General 2016 Notification of External Audits and Reviews
General 2017 Donations to the University of Memphis
General 2018 Lease rental of University Property
General 2019 University Websites
General 2020 Special Event Services
General 2021 Conflict of Interest
General 2022 Litigation Legal Hold Notice
General 2023 Interim Naming and Recognition
General 2024 Discrimination Harassment Complaint and Investigation Procedure
General 2026 Timely Warning of Reported Crimes
General 2027 Operation of Utility Vehicles
General 2028 Facilities and Grounds Alterations and Improvements
General 2029 Lost or Stolen University Property
General 2030 Non Discrimination and Anti Harassment
General 2032 Limited English Proficiency
General 2033 Firearms Policy
General 2034 Campus Planning and Design
General 2035 Affirming Principles of Free Speech for University Students and Faculty
General 2036 Notification of Death
General 2037 Memorials and Tributes
General 2038 Social Media
General 2039 Interim Sexual Harassment Sexual Gender Based Misconduct Policy
General 2043 Waiver of Search
General 2044 University Code of Ethics
General 2045 University Compliance Program
General 2047 Environmental Health and Safety Policy
General 2048 Alcohol Use and Sale on Campus
General 2050 Motorized Personal Mobility Vehicle Use Policy
General 2051 Compliance with Tenn. Code Ann. § 49-7-180, Interim Participation in Athletic Teams or Sports
General 2053 Preferred Full Name and Usage
General 2054 Contact with Local Officials State Officials Federal Officials Political Campaign
General 2055 Space Planning and Assignments
Business 4000 Authorization for Financial Transactions
Business 4001 University Travel
Business 4002 Purchase of Meals
Business 4003 Memberships and Subscriptions
Business 4004 Distribution of Salary Payments
Business 4005 University Records Management Program
Business 4006 University Vehicles
Business 4007 Procurement and Contract Services
Business 4008 Contracts and Signatory Authority
Business 4009 Campus Identification Cards
Business 4010 Certification of Effort
Business 4011 Bank Accounts
Business 4012 Disbursement of Funds
Business 4013 Red Flag Policy
Business 4014 Charges to Sponsored Agreements
Business 4015 Cost Transfers
Business 4017 Recharge and Service Center Activities
Business 4018 Sponsored Agreement Cost Sharing
Business 4019 Institutional Base Salary
Business 4020 University Fees and Charges
Business 4021 Cash Handling
Business 4022 Access to and Use of Campus Property and Facilities
Business 4023 Payment Card Industry PCI Compliance
Business 4024 Budget Policy and Procedures
Business 4025 Equipment Inventory
Business 4026 Investment Policy
Business 4027 Disposal of Surplus Property
Business 4028 Purchasing Card Policy
Business 4029 Installment Payment Plan
Business 4030 Student Fees and Enrollment
Business 4033 Collection of All University Accounts Receivable
Business 4035 Travel Cards
Business 4036 Utilization of University Services
Academic 3001 Withdrawal from University
Academic 3002 Academic and Registration Calendar
Academic 3003 Commencement
Academic 3004 Curriculum Development and Revision
Academic 3005 Faculty Meetings
Academic 3006 Insurance for International Students
Academic 3007 Non Credit Activities
Academic 3008 Faculty Availability on Campus
Academic 3009 Professional Development Assignments
Academic 3010 Faculty Promotions
Academic 3011 Tenure
Academic 3012 Evaluation of Faculty Members
Academic 3013 Recruitment Application and Selection of Faculty
Academic 3015 Acquisition of and Accounting for Library Materials
Academic 3016 Faculty Authored Educational Materials
Academic 3018 Posthumous Degrees
Academic 3019 Final Examination Scheduling for Synchronous Courses and Study Day
Academic 3021 Class Attendance
Academic 3022 Privacy of Education Records Compliance with FERPA
Academic 3023 Awarding the Honorary Degree
Academic 3025 International Travel for University of Memphis Students
Academic 3026 Participation of Minors in on Campus Programs
Academic 3027 Academic Credit Hour
Academic 3028 Enrollment Readmission for Service Members and Reservists
Academic 3029 Student Internships
Academic 3030 Academic Administrator Appointment and Retreat Salaries
Academic 3031 Academic Activities During University Holidays and Official Breaks
Academic 3032 Term Delete and Administrative Late Withdrawals
Academic 3034 Enrollment in Overlapping or Back to Back Classes
Academic 3035 Student Criminal and Disciplinary History Pre Admission and Post Admission Review
Academic 3036 Univeristy Administered Aid Programs
Academic 3037 Artificial Intelligence Tools
Misc 12a1701 Food Service Self Catered or Off Campus Vendor
Misc 2d0603a Lost or Stolen University Property
Misc 2d0105a Reimbursement and Responsibility for the Loss or Damage of University Property Due to Negligence
Misc 2a0902b Solicitation of Funds by Non Student Organizations
Misc 2a1701a University Public Service Activities

 

Disclaimer: The policies of the University of Memphis are intended only as guidelines and are not a contract or statement of the conditions of employment. Nothing contained herein is intended to alter the University’s right to take the employment action it deems appropriate. These policies are subject to modification at any time by the University.