Prepare Proposal

Office of Sponsored Programs (OSP) is the authorized official for the university. OSP personnel will assist faculty and staff with preparing the required documents for submission.

Administrative/Budget/Certification Forms

The OSP office is responsible for completing cover sheet/title page, budget forms, and any certifications that may be required by the sponsor.

Research Compliance

  • Laboratory Animal Research
    Questions regarding laboratory animals should be deferred to Dr. Karyl Buddington at
  • Human Subjects Protection
    Questions regarding human subject research requirements should be deferred to the IRB at
  • Conflict of Interest
    Questions regarding conflict of interest disclosure requirements should be deferred to Research Compliance.

Certifications and Assurances


Grant applications to Sponsors often include a subaward with other institutions. To facilitate the development of the proposal, please inform the OSP staff, at the time of your intent to submit, when a Subaward is included in your proposal. The OSP staff will contact the subawardee Institution as soon as possible to facilitate the execution of the subaward. Please provide both the PI and research staff contact information for the collaborating Institution(s), if possible.

Sponsor->Prime recipient->Subrecipient

The Sponsor is the originator of the funds.

The Prime Recipient is the legal entity who receives the award directly from the sponsor, the holder of the prime award. Organizations can be recipients; individuals cannot. The Prime Recipient is responsible for monitoring the technical, programmatic, financial performance, and audit requirements of a subrecipient.

The Subrecipient is required to provide resources and personnel necessary to conduct its portion of the work as an independent contractor.

Categorization of Subawards

  • A Subrecipient:
    Has a responsibility to carry out a portion of the grant program as defined in the Subcontract,
    Has its performance measured against the grant program objectives,
    Has responsibility for programmatic decision making,
    Has responsibility for adherence to applicable federal program compliance requirements.

  • A Vendor:
    Provides goods and services within normal business operations
    Provides similar goods and services to many different purchasers
    Operates in a competitive environment
    Provides goods and services that are ancillary to the operation of the grant or contract
    Is not subject to compliance requirements of a federal grant or contract
    Vendor purchases are not to be charged to Subcontractor or federal Pass-through object codes.

  • A Consultant
    Individuals generally render services on a "work for hire" basis (assign all tangible and intangible property rights to University of Memphis)
    A contract for consultant services does not generally require the inclusion (flow down) of the terms and conditions contained in the University of Memphis prime award.
    Consultants are retained in accordance with the University Independent Contractor Policy. Under this standard, the University of Memphis would not direct or retain control over a consultant. An employer-employee relationship exists when the business has a great deal of control over the work, including providing regular supervision, decision-making and guidance. In this situation, the person should be classified as an employee.
    Consultants must agree to abide by the University's Intellectual Property policies by signing a Participation Agreement.


The following information is needed for each Subawardee/Subcontractor:

  • Letter of Commitment/Intent: Must be signed by institutional official
  • Statement of Work
  • Budget (on required forms if NSF or NIH Submission)
  • Budget Justification
  • Biosketches (if required by Sponsor)
  • Current and Pending Support (if required by Sponsor)
  • Other documents as required by Sponsor