Internal Scheduling

The University of Memphis is happy to offer a centralized Scheduling Office to both external and internal users. The Scheduling Office is the primary point of contact for all departments, groups, and individuals, who are interested in scheduling the use of facilities and space at the University of Memphis. By centralizing the scheduling process, we are able to provide internal and external groups efficient and effective service for scheduling activities and events.

Departments and Registered Student Organizations

Academic and administrative departments, and registered student organizations may reserve on-campus facilities via Virtual EMS, Log in with your University ID via the link on this page. Training materials can be found on the left of this page under the "VEMS Training" link.

Faculty/Staff may REQUEST facilities one year (365 days) in advance (approvals may not be given until 5 months out from event date). RSOs may request facilities six (6) months in advance. Please note that University policy related to the scheduling of RSO events stipulates that student activity requests are submitted a minimum of one week prior to the beginning of the meeting or event.

VEMS booking is for University and departmental events only, not for personal or outside organizations' events.  In order to request event or meeting space for non-affiliated events, please call our main office at 901.678.5000, or email