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Payroll

Miscellaneous Information

Direct Deposit

Per State Mandate, the University pays via direct deposit. To enter/change/delete direct deposit information in Oracle:

  • Go to your “Me” tab.
  • Click on you “Pay” tile.
  • Click on “”Payment Methods”.
    • To add a new account, click on the “Add” button, and enter the appropriate information and click “Update” at the bottom of the page.
    • To edit an existing account, click on the pencil beside the appropriate account number, and click “Update” at the bottom of the page.
    • To delete an existing account, click on the trash can beside the appropriate account number.

If no payroll information is entered on your behalf at the time of payment, a Paycard will be issued to you with an email of instructions on setting up the Paycard for use.

Part-time Instructor Payment

Generally, Fall part-time instructors get paid at the end September, October, and November for Fall; and February, March, and April for Spring.

W-2 Copies

For 2025 and prior:
You can come to the Payroll Office (272 Administration Building) with picture identification. You can also send a written request including your name, social security number, and current address to Payroll Office, 272 Administration Building, Memphis, TN 38152). Electronic copies of W-2s are also available in the MyMemphis portal in Banner.

  • Go to MyMemphis.
  • Choose My Dashboard, and click on the Banner hyperlink.
  • Towards the bottom of the page on the left side, click on Taxes.
  • Click on the W-2 Wage and Tax Statement hyperlink.
  • Choose from the drop down menu, select the tax year.
  • Click Display, and print.

For 2026 and beyond:

The W-2s will be processed by ADP in Oracle. There will be further instructions to come at year-end.

Reporting Overtime

Overtime payment for biweekly-paid and temporary employees is calculated by the week. However, overtime is reported for a two-week pay period.

Accrued time for overtime pay includes actual hours worked and holiday hours. Any hours other than holiday hours and work hours are excluded from overtime compensation. (e.g., sick and annual leave hours are excluded from overtime compensation.)

The time card totals hours as they are entered, it does not separate totals by the week. Be cautious when entering overtime hours as the totals that accumulate may not be a direct reflection of a single week in the pay period.

There are two types of overtime earnings:

  • Straight Overtime (Overtime 1.0)
    After an employee has accrued 37.5 hours during a single work week, additional work or holiday hours up to 40 hours during the same week will be compensated at straight-time (regular rate of pay).
  • Premium Overtime (Overtime 1.5)
    When an employee has accrued 40 hours during any work week, additional work or holiday hours during the same week will be compensated at premium time (one and one-half times the regular rate of pay).

Reporting Partial Hours

University Policy states that hours are to be reported in tenths of hours; for example, 7.5, 4.3, 8.1. Use the following chart to as a guide to converting minutes to tenths of an hour:

1 - 6 minutes = .1 hour
7 - 12 minutes = .2 hour
13 - 18 minutes = .3 hour
19 - 24 minutes = .4 hour
25 - 30 minutes = .5 hour
31 - 36 minutes = .6 hour
37 - 42 minutes = .7 hour
43 - 48 minutes = .8 hour
49 - 54 minutes = .9 hour
55 - 60 minutes = 1.0 hour