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Documents Retention Policy

Retention of Acquisitions Documents

Business documents of the Acquisitions Department will be retained on the following schedule (storage space permitting):

Category Retention 
Time
Responsibility 
for Disposal
Paid invoices (by vendor)
as long as
space permits
Dept. Head
Closed correspondence on standing orders
as long as
space permits
Library Assistant I (F.O./S.O. Clerk)
Closed correspondence on firm orders
2 years
Library Assistant I (F.O./S.O. Clerk)
Purchase orders (list by P.O. #)
5 years
Library Assistant III
Purchase orders (by vendors)
5 years
Library Assistant III
Ads for completed firm orders
1-1/2 years
Clerical Assistant
Duplicate invoices (by vendor)
5 years
Clerical Assistant

This page was last updated 04/19/2010
Please send questions/comments/suggestions to
Steve Knowlton, Interim Head of Collection Management

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Last Updated: 11/26/13