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News and Important Information

**News Updates

  • Most students are automatically terminated on 12/9/2016. There is no need to complete the on-line Employee Separation & Clearance Form.
  • Before submitting paperwork for Spring 2017 employment, please make sure student is enrolled in at least half-time. International students must be full-time.
  • Students not yet enrolled (at least half-time) for Spring cannot work under Student Employment after 12/9/2016. Please go through Human Resources for employment options.
  • If you want your student to work through the Holiday Break, employment dates can pick up from 12/10/2016 and go through 5/12/2017.
  • If hiring a student who is new to our campus (or was not enrolled at least half time during the Fall 2016 semester), the first day they can work is 1/17/2017, which is the first day of Spring semester.
  • The Student Employee Request Form has been updated to add a job posting and to remove from the website.
  • We are currently out of Federal Work-Study funds for 2016-2017, until further notice. This pertains to new awards or increases.

STUDENT EMPLOYMENT GENERAL INFORMATION

The University of Memphis offers two types of on-campus student employment: FEDERAL WORK-STUDY (FWS) and REGULAR STUDENT EMPLOYMENT (RSE). You cannot be employed under both programs simultaneously. Since there are differences in the two programs, it is important that you know under which program you are employed, and what your responsibilities will be.

Federal Work-Study (FWS)

FWS is a need based Financial Aid award. It is a federally funded, university administered program, designed to help students defray the costs of post-secondary education.

A FWS AWARD CANNOT BE USED TO MEET REGISTRATION FEES. You are paid for hours worked, based on time submitted by your department through the University payroll system. You are eligible to work up to the point that your cumulative earnings equal the amount of your FWS award. It is the responsibility of both the student and the hiring department to monitor earnings to prevent working beyond the awarded amount.

PLEASE NOTE:

ALL FWS RECIPIENTS MUST BE ENROLLED, AND REMAIN ENROLLED AT LEAST PART-TIME (6 CREDIT HOURS-UNDERGRADUATE/LAW, OR 5 CREDIT HOURS-GRADUATE) FOR FALL AND SPRING TERM. You must submit the results of the Free Application for Federal Student Aid (FAFSA).  To apply, go to www.fafsa.gov.  Additional documentation may be required by the Financial Aid office.

Listed below are answers to frequently asked questions regarding the FWS Program. If you have additional questions, please contact the Student Employment Office via email at StuEmp@memphis.edu.


How do I apply?

You must demonstrate financial eligibility, or "need" by completing a Free Application for Federal Student Aid (FAFSA) prior to January 1 for the following academic year since FWS funds are limited. You must be a US citizen or permanent resident to be eligible.

Where will I be working?

Various departments hire FWS recipients. Actual placement depends on your skills and interests, and the needs of the departments. Job responsibilities can range from general office duties to highly specialized laboratory and computer work. If you have not been awarded FWS but are interested in the program, contact the Financial Aid Office to be reviewed for eligibility.

What is the job placement procedure?

If you have been awarded FWS, you may check the current jobs under Federal Work-Study. You may also check with departments individually. If you and the prospective employer agree on employment, you and the hiring department must complete/submit the following (see the Student Employment Forms page):
  1. Payroll Action Form
  2. Direct Deposit Authorization
  3. W-4 Employee's Withholding Allowance Form
  4. I-9 Employment Elegibility Form (with a photocopy of an unexpired state or federal form of identification)

Once approved, you may begin work.

I just got admitted to this university, when can I start working?

If you have just been admitted, you cannot start working until the first day of classes for the semester you are admitted to.

How many hours a week do I work?

You may work up to 25 hours a week. You may not exceed the number of hours of employment for which you are approved. Also, it is up to you and the department to ensure that your work schedule does not interfere with your class schedule. All scheduling arrangements should be made with your employer.

You are terminated when earnings reach the FWS award amount, or if you drop below half-time enrollment, withdraw, or graduate. Employment is automatically terminated at the end of each semester.

Where do I get my check?

You are paid bi-weekly at an hourly rate. Payment is made every other Friday and direct deposited into your bank account. If you are a new student employee, the first paycheck will need to be picked up at the Bursar's Office, Wilder Tower, Room 115.

Once I have a FWS job, must I reapply each year?

Yes. A FWS award is made for one academic year only, and you must submit the Free Application for Federal Student Aid, and other required documents each year to be awarded.

Can I have more than one job?

No. You can only work one job under the FWS program, and cannot work a Regular Student Employment job or Graduate Assistant job along with a FWS job.


Regular Student Employment

The Regular Student Employment (RSE) program offers on-campus, part-time jobs to students who do not qualify for Federal Work-Study. The program is monitored by the university.

PLEASE NOTE:

YOU MUST BE ENROLLED, AND REMAIN ENROLLED AT LEAST PART-TIME (6 CREDIT HOURS-UNDERGRADUATE/LAW or 5 CREDIT HOURS-GRADUATE) FOR THE FALL AND SPRING SEMESTERS. For the Summer term under RSE, you do not have to be enrolled as long as you were enrolled at least half-time for the Spring semester and are already enrolled at least half-time in the Fall semester at this university.  Effective the Summer 2016 semester, students who are not enrolled at least half time will be subject to FICA tax withholdings.  Half time enrollment for summer is defined as:  6 credit hours for undergraduates; 5 hours for graduate, and 3 for law.

 INTERNATIONAL STUDENTS ON F-1 VISAS MUST BE ENROLLED AT LEAST FULL-TIME (12 CREDIT HOURS-UNDERGRADUATE/LAW, OR 9 CREDIT HOURS-GRADUATE) FOR THE FALL AND SPRING SEMESTERS. The exceptions to less than full-time enrollment for international students on F-1 visas are: (1) if it is your last semester of enrollment, or you are working on your phase of dissertation or thesis, then you must be enrolled at least part-time; (2) if it is due to special circumstances (i.e. medical), then you will have to provide in writing to the Student Employment Office the reason(s) and it must be approved by the Financial Aid Director; (3) if it is during the Summer term and school breaks between semesters (Winter break, Spring break), no enrollment is required. Concurrent enrollment at this university and a community college, college, and another university is not acceptable for enrollment requirements for employment eligibility at this university.

INTERNATIONAL STUDENTS ON F-1 VISAS MUST OBTAIN AND USE A VALID SSN IN THE BANNER STUDENT SYSTEM IN ORDER TO BE ELIGIBLE FOR EMPLOYMENT ON-CAMPUS.  To obtain a valid Federal social security number, you must go to the Social Security Administration Office located at 1330 Monroe Avenue. You must bring with you your I-20 and Passport to show them, and proof of employment on-campus. Once you obtain a valid Federal social security number, go the Registrar's Office in Wilder Tower, Room 003, and request that they add your social security number to your academic record. Contact Student Employment once your SSN has been added to the Banner Student System.

Listed below are answers to frequently asked questions regarding RSE. If you have additional questions, please contact the Student Employment Office.


How can I obtain a RSE position?

The availability of jobs depends on student skills and the needs of campus departments. Job responsibilities can range from general office duties to highly specialized laboratory and computer work. Current jobs are listed under Regular Student Employment. NOTE: Some departments also list job opportunities on their own web site. Contact the department for a job interview. If you and the prospective employer agree on employment, you and the department must complete all required forms. Once approved, you may begin work.

I just got admitted to this university, when can I start working?

If you have just been admitted, you cannot start working until the first day of classes for the semester you are admitted to.

How many hours may I work?

You may work up to 25 hours a week, unless a limit has been placed on your hours due to visa restrictions. Also, it is up to you and the department to ensure that your work schedule does not interfere with your class schedule. All scheduling arrangements should be made with your employer.

You are automatically terminated at the end of each semester, or if you drop below half-time enrollment, withdraw, or graduate.

Note: According to INS, if you are an international student on F-1 visa and enrolled at least full-time, you may engage in part-time on-campus employment, but not to exceed 20 hours per week, which includes all pay sources. However, you may be employed on-campus full-time, not to exceed 25 hours a week, which includes all pay sources, during school breaks (winter break, Spring break, and Summer term), your last semester before graduating, or during your thesis or dissertation phase of study, or you have special permission for full-time employment as part of a coop or internship program. The Student Employment Office will need a copy of this special permission for your employment file. If you have questions regarding employment visa restrictions, contact your International Students Advisor, Wilder Tower, Room 204, at (901) 678-1765.

Where do I get my check?

You are paid bi-weekly at an hourly rate. Payment is made every other Friday and direct deposited into your bank account. If you are a new student employee, the first paycheck will need to be picked up at the Bursar's Office, Wilder Tower, Room 115.

Can I have more than one job?

Yes. You may have more than one job under RSE; however, you and your department must complete Payroll Action Forms for each job, and you may not exceed a total of 25 hours per week. If you are already employed as a graduate assistant, then you cannot work under RSE at the same time.