First Right of Refusal Guidelines

The University of Memphis operates highly capable and cost-effective services to meet many of the University’s needs. University departments should utilize any service provided by the University prior to seeking external vendors. The requirement to use the University services promotes economic efficiency and cost-recovery and fosters greater compliance with University goals.

Conference & Event Services is able to meet most professional event planning, management and facility needs. This applies to all events using University funds for faculty, staff, departments and organizations. Please visit our website for a listing of services, facilities and contact information.  

If desired, the Request for Exception form is also available on the website.  Any faculty, staff, department or organization using University funds who wish to utilize an outside vendor must fill out the Request for Exception form, which is available online. The Director of Conference & Event Services will review the Request for Exception form and will approve, deny and/or suggest appropriate alternatives in keeping with University goals.

In addition to the Request for Exception form, a copy of the outline of services and an accurate quote from the preferred vendor must be attached. 

For any questions or concerns, please call extension 5000.