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Reproduction Policy

The University Libraries Special Collections Department offers high-quality digital surrogates of archival materials for private study and scholarly use. The department regulates the reproduction of archival materials to reduce the amount of handling an object receives to ensure its preservation. On-site digitization by researchers is not available in the Special Collections Department reading room. Archives staff will assist users who wish to obtain copies of archival materials and endeavor to provide those copies in a timely manner. Students, faculty, and staff doing business on behalf of the University of Memphis (e.g. assignments, promotional activities, departmental use) will not be assessed fees for reproductions created by the Special Collections Department. Non-university affiliated individuals and entities will be assessed fees based on organization type. The department will provide archival surrogates of materials that are within its collections but will not grant rights of use or evaluate copyright of archival materials that are not owned by the University of Memphis or the copyright for which has not been transferred to the University of Memphis. For more information regarding copyright, please refer to the department’s policy on copyright and usage.

 

Image Processing Fees

The fees for providing copies of photographs, documents, publications and microfilm will be based on organizational status. For organizations that carry a non-profit status or have a 501 (c) (3), there is a processing fee of $15.00 for ten (10) or fewer digital images. For-profit organizations will pay $50.00 per five (5) or fewer digital images. For more information please refer to the processing fees form for images.

 

Audio Processing Fees

Where audio recordings can be digitized in-house, there is a processing fee of $25.00 per audio recording request. Oral histories or other audio recordings that comprise more than one recording will be assessed per recording. For more information please refer to the processing fees form for audio.

 

Video Processing Fees

The fees for providing video clips from existing digitized film or video will be based on organizational status. For organizations that carry a non-profit status or have a 501 (c) (3) there is a processing fee of $75.00 per hour. For-profit organizations will pay $150.00 per hour. For more information please refer to the processing fees forms for video.
 

 

All questions regarding reproduction should be directed to the department's e-mail address: lib_sc@memphis.edu.
 
Special Collections Department
University of Memphis Libraries
901-678-2210 | lib_sc@memphis.edu