I-9 Verifications

The Form I-9, Employment Eligibility Verification, is required by federal law and requires all University employees to present documentation verifying their identity and eligibility to work in the U.S. within three (3) days from their hire date. All employees that need to complete an I-9 form should contact i9@memphis.edu to request the electronic link. 

Step One

Employees are required to complete Section 1 of the Form I-9 through a link provided in an e-mail by Data Facts, the University's I-9 vendor, with the login credentials they provide. 

Step Two

At the Section 1 link provided by Data Facts, employees will also upload the documents they plan to present in-person or by virtual appointment to Human Resources for physical examination and completion of Section 2 of the Form I-9. Find a list of Acceptable Documents by clicking here. Section 1 of the Form I-9 must be completed and submitted no later than the end of the first day of employment.

Step Three

A Human Resources representative must examine the original documents that were uploaded to the Form I-9 record in Section 1. Human Resources will reference these documents to complete the Form I-9 Section 2 and submit the Form I-9 to the federal E-Verify system for approval.

To present documents, employees can visit the HR Data Management and I-9 Compliance office in person or schedule a virtual video appointment with a Human Resources representative. To present documents in person, please bring the documents uploaded in Section 1 to Human Resources, Room 178 of the Administration Building between 8:00 am and 4:30 pm Monday thru Friday within three (3) business days from your date of hire. To present documents by video appointment, please email i9@memphis.edu to request a link to the scheduling calendar.