Mary Earheart Brown serves at the Pre-Award Coordinator for SUAPP. Her roles include identifying grants that match SUAPP faculty interests and assisting with grants administration (preparing budgets, supplemental grant documentation, proposal editing and Cayuse requirements). She also facilitates collaborations among faculty, within SUAPP and across campus, to obtain external funding and offers faculty trainings. Mary can be reached via email at email@example.com or telephone (901) 678-4291.
Cayuse SP and Budget Guidelines
The University uses Cayuse SP for tracking, approving and routing grants and contracts. The Cayuse SP Quick Reference Card is available here.
A Cayuse SP record MUST be created, completed, and submitted for internal routing BEFORE a grant or contract proposal is submitted to a funder or collaborator (for a subaward).
Please set up a Cayuse SP record as soon as you begin your proposal (grant application, or contract) process. (You as PI can do this, or Mary can do this as Pre-Award Coordinator - just let her know if she can help). If your plans change, the record can be suspended or deleted.
Serving as co-investigator with a PI outside of SUAPP? Ask them to add the SUAPP Pre-Award Coordinator as a Proposal Editor in Cayuse.
Cayuse SP records should be fully routed with all approvals at least five (5) business days prior to a grant or contract submission deadline.
The following documents are needed prior to completing a simple Cayuse SP record without subrecipients.
- Copy of RFP or contract agreement/terms
- UofM internal budget (on the provided spreadsheet, the Pre-Award Coordinator can help you with this)
- Budget narrative
- Abstract (even in draft form)
- For a grant application: A near final draft of the project narrative
- For a subaward or contract: A scope of work (one page will usually suffice)
- A signed FCOI Responsible Personnel Form