Graduation Information

Congratulations! You've ALMOST earned your graduate degree! Graduation is a two step process – 1) Apply for Graduation – scroll down for more instructions, 2) For Masters/PHD students – a Candidacy form is Mandatory.  For Certificate students – review your UMDegree to see that you have taken all the required courses.

All correspondence pertaining to graduation will be sent to student University email accounts only. No written correspondence will be sent via U.S. mail. Please check your @memphis.edu regularly throughout the semester.

In order to graduate you must meet all program requirements and:

• have a cumulative graduate GPA of 3.00 or better; and
• be fully admitted to a graduate degree and/or graduate certificate program before filing your graduation application.
  • Students completing a Graduate Certificate program must be officially admitted to the program. If you are not admitted, please submit an Academic Program Update Form to Graduate Admissions (FedEx Institute of Technology, 201) immediately.
• Non-Degree Students are NOT eligible to file for graduation.

Deadlines for Degree Candidates

How to 'Apply to Graduate'

• Visit the MyMemphis portal >
  • To access the application, select Student Pages >My Degree. Locate the Commencement and Graduation channel on the right side.
  • Carefully review Step 1 - Prerequisites to Graduate.
  • Select Step 2 - Apply to Graduate and complete the application.
  • Proceed to Step 3 - Diploma Mailing/Cap and Gown form. All students are required to complete both the Diploma Mailing and Cap and Gown form, even if you do not plan to attend the ceremony. For students completing a graduate certificate program, there will be no access to the Cap and Gown portion as they do not participate in graduation.
  • Step 4 will be emailed to approved students in your final semester. The form will be sent from The Commencement Office to your Memphis email account only.

• After the application has been completed, click View Your Submitted Application to check the status.
• Revisit Step 3 only if you need to make changes to your name or to the diploma mailing address. Do not go back to Step 2.

Required Forms

Candidacy Forms: Required for Master's and Doctoral Programs

All degree seeking students filing for graduation are required to submit candidacy forms for master's and doctoral programs. We strongly recommend that you send the candidacy form to your departmental advisor at least 1-2 weeks prior to the submission deadline so that the form will reach the Graduation Analyst by the required deadlines. Any received after the deadline will NOT be approved.

Certificate Students – Your UMDegree will indicate if you are ready to graduate.  Check UMDegree: This can be found on your Student Pages. In the My Degree section, click on the UMdegree logo. 

1. Verify that the Certificate is part of your degree plan – if not please submit an Academic Program Update Form to Graduate Admissions,
2. Verify you have taken all the courses needed to complete the Certificate.  
3. Candidacy forms are no longer required for Certificates.

Failure to submit BOTH the graduation application and the degree form will delay your graduation until the next semester.

• Master's Candidacy Form Instructions
• Doctorate Candidacy Form Instructions
  
• Education Specialist Candidacy Form: Students completing an Education Specialist program may use the Education Specialist Program of Studies and Candidacy Form in lieu of the Graduate School form. 
• Certificates – Candidacy form is not required.

Course Substitution Form: Complete this form for each course that was approved as a substitution for a required course in your program. This should be submitted along with your candidacy form.

*Before starting on your candidacy form, log into myMemphis and obtain an unofficial copy of your transcript. This will help with completing your list of courses.

*If you previously filed for graduation and did not meet all degree requirements, it will not be necessary to submit a new candidacy form unless you have made significant changes to your degree program. 

*CERTIFICATES – course substitutions need to be processed and updated to UMDegree.  Please work with the program advisor to have these substitutions posted.

If you have trouble with the DocuSign candidacy forms, you may submit the paper candidacy forms to the Graduate School. Here is a link to the masters, doctoral, and certificate paper candidacy forms. Remember, you will be responsible for obtaining all the necessary signatures. 

Questions about the Graduate School candidacy forms? Contact Graduate School Graduation Analyst at gsgraduateanalyst@memphis.edu.

Degree Certification

Students will be certified for graduation only when all degree requirements are met, including the removal of all "I" or "IP" grades earned from previous semesters, and the successful completion of comprehensive examination requirements or final approval of master's theses or doctoral dissertations.

If degree candidates earn any "I" or "IP" grades during their last semester of enrollment, they will be automatically disqualified from graduation and will be notified of this disqualification via UofM email only.