CCFA Mid-Tenure Dossier Instructions

Mid-tenure dossiers are to be uploaded by applicants in OneDrive by January 11, 2023 (11:59 PM CST).

Accessing the OneDrive folders

Dean’s administrative assistant will e-mail a link to the OneDrive e-dossier.
Click on the provided link.
Log in with your uuid and password (same as you do for email).
Applicants will have access to their own folders.
Department committee members and chairs will have access to all folders for their department starting January 11, 2023.
To make accessing the folders easier in the future, create a bookmark by clicking on ‘Bookmarks’ in the gray bar near the top of the screen.

The Review Process

Mid-tenure dossiers are to be uploaded by applicants in OneDrive by January 10, 2023 (11:59 PM CST)
Department committee members and chairs will have access to all folders for their department starting January 11, 2023.
The applicant uploads the appropriate documents to the applicant folder in OneDrive. The applicant will be granted access to the folder from November 30, 2022 to January 10, 2023.
The department T&P committee and department chair will be granted access to the applicant dossier in OneDrive to review the applicant documents (January 11, 2023).
The department T&P committee chair uploads 5.3 Mid-Tenure Evaluation Statement by Department by February 3, 2023.
The department chair reviews the materials and uploads 5.4 Mid-Tenure Evaluation Statement by Chair (due February 13, 2023).
The dean reviews the materials and uploads 5.5 Mid-Tenure Evaluation Statement by Dean (due March 10, 2023).

Additional Resources

Annual Evaluations are archived HERE and/or through WORKforUM.

Tenure and Promotion forms are available below:

Appointment History Form

SETE Summary Form

SETE reports are available at https://umwa.memphis.edu/seteReports/sete1.php.

Your University CV is available at https://umwa.memphis.edu/fcv/mycv.php. You must use the University CV format.

File Extensions

OneDrive will accept files saved with a wide variety of extensions; however, some file extensions work better than others for reviewers.

Good Extensions	Bad Extensions
.pdf (preferred)	.htm
.doc	.html
.docx
.jpg
.xlsx
.xls

Dossier Contents

Mid-Tenure Review Table of Contents	Responsibility for Uploading	Tips
1.2 Appointment History Form	Applicant	Form is on Academic Affairs website
1.3 Early Tenure memo or Stop the Clock memo	Applicant	Most people will not have either of these
5.1 Initial Appointment Letter	Applicant	Scan and redact sensitive information
5.2 A Annual Evaluation	Applicant	Add as many 5.2’s as needed.
5.2 B Annual Evaluation	Applicant
5.2 C Annual Evaluation	Applicant
5.3 Mid-Tenure Evaluation Statement by Department	Department Committee Chair
5.4 Mid-Tenure Evaluation Statement by Chair	Department Chair
5.5 Mid-Tenure Evaluation Statement by Dean	Dean
6.1 Instruction: Summary of Teaching Responsibility/Philosophy	Applicant
6.3 SETE Summary Sheet	Applicant	Form on CCFA webpage
6.4 Peer Evaluations of Teaching	Applicant	At least one evaluation from each year of appointment
6.5 Teaching Honors and Awards	Applicant	List (no copies of certificates, letters, etc.)
7.1 Research/Scholarship/Creative Activity: Brief Summary of Accomplishments & Plans	Applicant
7.2 Internal Grants and Contracts	Applicant	List. (Do not attach copies of proposals, award letters, etc.)
7.3 External Grants and Contracts	Applicant	List. (Do not attach copies of proposals, award letters, etc.)
7.5 Honors and Awards	Applicant
8.1 Service/Outreach/Advising/Mentoring/Administration: Brief Summary of Responsibilities and Accomplishments	Applicant
8.2 Internal Grants and Contracts	Applicant	List only
8.3 External Grants and Contracts	Applicant	List only
8.4 Peer Evaluations of Service/Outreach/Advising/Mentoring/Administration	Applicant	Letters solicited from peers and colleagues, including those concerning applicant’s teaching, service, and or research. Letters must be current.
8.5 Honors and Awards	Applicant	List only
9.0 University Curriculum Vitae	Applicant	Must use university format.
10.1 List of Supplemental Materials	Applicant	Optional. Some applicants will not have supplemental materials.
10.2, etc. Supplemental Materials	Applicant	Optional. Many people will not have supplemental materials. Hard copies of supplemental materials may be housed in department OR electronic copies may be uploaded here (10.2A, 10.2B, etc.).