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 CCFA Mid-Tenure Dossier Instructions

Mid-tenure dossiers are to be uploaded by applicants in OneDrive by January 14, 2020 (11:59 PM CST).

Accessing the OneDrive folders

  1. Dean’s administrative assistant will e-mail a link to the OneDrive e-dossier.

  2. Click on the provided link.

  3. Log in with your uuid and password (same as you do for email).

  4. Applicants will have access to their own folders. 

  5. Department committee members and chairs will have access to all folders for their department starting January 15, 2020.

  6. To make accessing the folders easier in the future, create a bookmark by clicking on ‘Bookmarks’ in the gray bar near the top of the screen.

The Review Process

  1. The applicant uploads the appropriate documents to the applicant folder in OneDrive. The applicant will be granted access to the folder December 2, 2019 – January 14, 2020. Individuals will be sent an email from the Dean’s administrative associate notifying them that their folders have been created and they have been given access.  Follow the table of contents included in this document.  Be sure to use the numbering system when saving documents.  This will make the documents appear in the correct order. 

  2. The department T&P committee and department chair will be granted access to the applicant dossier in OneDrive to review the applicant documents (January 15, 2020).

  3. The department T&P committee chair uploads 5.3 Mid-Tenure Evaluation Statement by Department by February 7, 2020.   Be sure to use the numbering system when saving documents.  This will make the documents appear in the correct order. PDF format is required.

  4. The department T&P committee chair notifies the department chair that the Department
    Committee Mid-Tenure Statement is ready for review.

  5. The department chair reviews the materials and uploads 5.4 Mid-Tenure Evaluation Statement by Chair (due February 14, 2020).  Be sure to use the numbering system when saving documents.  This will make the documents appear in the correct order.  PDF format is required.

  6. The department chair meets with the applicant to discuss the dossier.

  7. The department chair notifies the dean’s office that the department has completed the process. 

  8. The dean reviews the materials and uploads 5.5 Mid-Tenure Evaluation Statement by Dean (due March 13, 2020).  Be sure to use the numbering system when saving documents. 

  9. The dean’s office contacts the applicant and schedules a meeting with the applicant.

Additional Resources

  1. Annual Evaluations are archived HERE and/or through WORKforUM

  2. Tenure and Promotion forms are available below:

    Appointment History Form
    SETE Summary Form

  3.  SETE reports are available at https://umwa.memphis.edu/seteReports/sete1.php.
  4. Your University CV is available at https://umwa.memphis.edu/fcv/mycv.php.  You must use the University CV format.

File Extensions

OneDrive will accept files saved with a wide variety of extensions; however, some file extensions work better than others for reviewers.

Good Extensions Bad Extensions
.pdf (preferred) .htm
.doc .html
.docx  
.jpg  
.xlsx  
.xls  

 

Dossier Contents

Mid-Tenure Review Table of Contents Responsibility for Uploading Tips
1.2 Appointment History Form Applicant Form is on Academic Affairs website
1.3 Early Tenure memo or Stop the Clock memo Applicant Most people will not have either of these
5.1 Initial Appointment Letter Applicant Scan and redact sensitive information
5.2 A Annual Evaluation Applicant Add as many 5.2’s as needed.
5.2 B Annual Evaluation Applicant  
5.2 C Annual Evaluation Applicant  
5.3 Mid-Tenure Evaluation Statement by Department Department Committee Chair  
5.4 Mid-Tenure Evaluation Statement by Chair Department Chair  
5.5 Mid-Tenure Evaluation Statement by Dean Dean  
 6.1 Instruction: Summary of Teaching Responsibility/Philosophy Applicant  
6.3 SETE Summary Sheet Applicant Form on CCFA webpage
6.4 Peer Evaluations of Teaching Applicant At least one evaluation from each year of appointment
6.5 Teaching Honors and Awards Applicant List (no copies of certificates, letters, etc.) 
7.1 Research/Scholarship/Creative Activity: Brief Summary of Accomplishments & Plans Applicant  
7.2 Internal Grants and Contracts Applicant List. (Do not attach copies of proposals, award letters, etc.)
7.3 External Grants and Contracts Applicant List. (Do not attach copies of proposals, award letters, etc.)
7.5 Honors and Awards Applicant  
8.1 Service/Outreach/Advising/Mentoring/Administration: Brief Summary of Responsibilities and Accomplishments Applicant  
8.2 Internal Grants and Contracts Applicant List only
8.3 External Grants and Contracts Applicant List only
8.4 Peer Evaluations of Service/Outreach/Advising/Mentoring/Administration Applicant Letters solicited from peers and colleagues, including those concerning applicant’s teaching, service, and or research. Letters must be current.
8.5 Honors and Awards Applicant List only
9.0 University Curriculum Vitae Applicant Must use university format/td>
10.1 List of Supplemental Materials Applicant Optional. Some applicants will not have supplemental materials.
10.2, etc. Supplemental Materials Applicant Optional. Many people will not have supplemental materials. Hard copies of supplemental materials may be housed in department OR electronic copies may be uploaded here (10.2A, 10.2B, etc.).