Forms: Faculty and Staff

Below are the Registrar forms that faculty have access to. (A few forms from other offices are listed for your convenience as well, but these are noted.) Your forms are grouped into three categories: (1) Banner Access and Authorized Approvers (authorized signatures), (2) Curriculum and Scheduling. and (3) Student Records.

Access & Authorized Signatures

Access to Banner Student System

  • Use this form to request access to the Banner Student System.
  • Instructions accompany the form.

Authorized Signatures: Dean's Signature

  • Used by the Provost's Office to name a Dean and submit the Dean's handwritten signature to the Registrar's Office. The Dean's signature authority is detailed on the form.

Authorized Signatures: Dean's Designee's Signature

  • Used by the Dean to identify his or her official Designee and to submit the Designee's handwritten signature to the Registrar's Office. The Designee's signature authority is detailed on the form.

Authorized Signatures: Department Chair/Head's Signature

  • Used by the Dean or Dean's Designee to identify a department's Chair or Head and to submit that individual's handwritten signature to the Registrar's Office. The Chair/Head's signature authority is detailed on the form.

Authorized Signatures: Add Authorized Signature

  • Used by the Dean or Dean's Designee to (1) assign signature authority for enrollment exceptions to specific individuals within the College or School, and (2) submit the individuals' handwritten signatures to the Registrar's Office.
  • Available enrollment exceptions are listed on the form. See Authorized Signatures for links to lists of current officials and their authority.

Authorized Signatures: Delete Authorized Signature

  • Used by the Dean or Dean's Designee to remove officials who no longer have signature authority for the College or School.
  • Processing instructions are on the form. See Authorized Signatures for links to lists of current officials and their authority.

Curriculum & Scheduling

Curriculum Planning Forms

  • Use the forms to request course revisions, new courses, or special topics courses.
  • These forms were created by, and are maintained by Curriculum Planning.

FedEx Institute of Technology Room Request

  • *FOR USE BY THE FedEx INSTITUTE OF TECHNOLOGY ONLY.*
  • Use this form to reserve rooms for an upcoming term.

Instructor Assignment Correction Log

  • Use this form to revise the instructor of record for a course/section.

Non-Standard Course Offering

  • Use this form to schedule courses taught at non-standard times, contract courses (University funds <50%), or sponsored courses.

Section Maintenance

  • Use this form to cancel, add, modify, or reactivate course sections.
  • Refer to the instructions on the form.

Section Maintenance (Word)

  • Use this MS-Word version of the form only if you want to e-mail Section Maintenance requests:
    1. Complete the form by highlighting each appropriate blank field and replacing it with data.
    2. Save the completed form to your system with a unique name.
    3. Login to your official UofM e-mail account: your request must come from this account.
    4. E-mail the file (saved request) as an attachment to:
      reg_regsched@memphis.edu

Student Records

Academic Program Maintenance

  • Use this form for ALL academic program changes, including college, degree, major(s), minor(s), concentration(s), expected graduation term, catalog term, or student level (attribute).
  • Instructions are available with the form.

(Request Access to Student's) Academic Record/Confidential File

  • Use this form to request access to student data for legitimate business purposes.
  • Instructions are available with the form. See Faculty and Staff Access to Student Records for instructions and related information.

Change in Reported Never-Attended or Stopped-Attending Date

  • Use this form to change one of these attendance dates for a student if the online grading period has ended. If the grading period is still open, change the date online instead.
  • Refer to the instructions on the form.

Course Overload Approval

  • Use this form to approve either undergraduate or graduate course loads.
  • Instructions are available with the form.

Degree Certification Correction

  • Use this form to correct information pertaining to a previously awarded degree.
  • Refer to the instructions on the form.

Degree Certification Exception

  • *USED PRIMARILY BY GRADUATION ANALYSTS.*
  • Use this form to request an exception to degree certification.
  • Refer to the instructions on the form.

Grade Change

  • Use this form to change a student's grade after the online grading period has ended. If the grading period is still open, change the grade online instead.
  • Pay particular attention to the instructions in the "Signature Stamps Not Allowed" section.

Grade Statement

  • Use this form to assign a grade to a student who attended your class but whose name did not appear on your class list by the grading period.
  • Refer to the instructions on the form.

Incomplete Grade Extension

  • Use this form to extend an "I" grade for a student.
  • Refer to the instructions on the form.

Instructor Sign Off for Late Registrations/Late Adds

  • Use this form to approve late registrations or late adds after the official College Approval End Date has passed.
  • If the student is requesting a Late Registration, he or she must submit an approved Request to Register After Late Registration form to the Registrar as well.

Letter of Recommendation

  • If a student requests a letter of recommendation, have him or her complete this form.
  • Because some part of a student's education record is likely to be involved, a letter of recommendation for a student can have FERPA implications. Be sure to read Letters of Recommendation.

Request for Approval to Register After Late Registration

  • Use this form to approve a student's request to register for classes after the last day of Late Registration has passed. The student should complete only Section 1 of the form, then print and sign the form. A college representative must complete Section 2. If the request is approved, the college sends the form to the Registrar's Office.

Schedule Adjustment

  • *FOR ADVISOR USE ONLY.*
  • Use this form to initiate all schedule adjustments--adds, drops, and withdrawals.
  • Instructions are available with the form.