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Forms: Faculty and Staff

Below are the Registrar forms that faculty have access to. (A few forms from other offices are listed for your convenience as well, but these are noted.) Your forms are grouped into three categories: (1) Banner Access and Authorized Approvers (authorized signatures), (2) Curriculum and Scheduling. and (3) Student Records.

Access & Authorized Signatures

Access to Banner Student System

Use this form to request access to the Banner Student System. Instructions accompany the form.

Authorized Signatures: Dean's Signature

Used by the Provost's Office to name a Dean and submit the Dean's handwritten signature to the Registrar's Office. The Dean's signature authority is detailed on the form.

Authorized Signatures: Dean's Designee's Signature

Used by the Dean to identify his or her official Designee and to submit the Designee's handwritten signature to the Registrar's Office. The Designee's signature authority is detailed on the form.

Authorized Signatures: Department Chair/Head's Signature

Used by the Dean or Dean's Designee to identify a department's Chair or Head and to submit that individual's handwritten signature to the Registrar's Office. The Chair/Head's signature authority is detailed on the form.

Authorized Signatures: Add Authorized Signature

Used by the Dean or Dean's Designee to (1) assign signature authority for enrollment exceptions to specific individuals within the College or School, and (2) submit the individuals' handwritten signatures to the Registrar's Office.

Available enrollment exceptions are listed on the form. See Authorized Signatures for links to lists of current officials and their authority.

Authorized Signatures: Delete Authorized Signature

Used by the Dean or Dean's Designee to remove officials who no longer have signature authority for the College or School.

Processing instructions are on the form. See Authorized Signatures for links to lists of current officials and their authority.


Curriculum & Scheduling

Curriculum Planning Forms

Use the forms to request course revisions, new courses, or special topics courses.

These forms were created by, and are maintained by Curriculum Planning.

FedEx Institute of Technology Room Request

*FOR USE BY THE FedEx INSTITUTE OF TECHNOLOGY ONLY.*

Use this form to reserve rooms for an upcoming term.

Instructor Assignment Correction Log

Use this form to revise the instructor of record for a course/section.

Non-Standard Course Offering

Use this form to schedule courses taught at non-standard times, contract courses (University funds <50%), or sponsored courses.

Section Maintenance

Use this form to cancel, add, modify, or reactivate course sections.

Refer to the instructions on the form.


Student Records

Academic Program Maintenance

To change a student's academic program, advisors/officials should access the Online Academic Curriculum Changes portlet that is now available on the Advising page in the myMemphis portal. Choose the Academic Curriculum Change Tool or the appropriate DocuSign form. 

(Request Access to Student's) Academic Record/Confidential File

Use this form to request access to student data for legitimate business purposes.

Instructions are available with the form. See Faculty and Staff Access to Student Records for instructions and related information.

Academic Renewal Application

See the Academic Renewal policy for more information.

Accelerated Bachelors/Master's Program

This form should be submitted for a student participating in the Accelerated Bachelors/Master's Program prior to the student registering for Graduate level courses.

Change in Reported Never-Attended or Stopped-Attending Date

Use this form to change one of these attendance dates for a student if the online grading period has ended. If the grading period is still open, change the date online instead.

Refer to the instructions on the form.

Course Overload Approval

Use this form to approve either undergraduate or graduate course loads.

Instructions are available with the form.

Grade Change

To change a grade, faculty should access the Grade Change Workflow that is now available on the Faculty page in the myMemphis portal. Look for the Grade Changes portlet at the bottom of the middle column.

Grade Statement

Use this form to assign a grade to a student who attended your class but whose name did not appear on your class list by the grading period.

Refer to the instructions on the form.

Incomplete Grade Extension

Use this form to extend an "I" grade for a student.

Refer to the instructions on the form.

Late Add Request

After the window to late add using DocuSign has closed, the student may request to late add using the Schedule Adjustment form. See more information about the late add process.     

Late/Corrected Degree Certification or Exception

Use this form to request a late degree certification, correction, deletion, or exception. Use this form after the electronic deadline for the graduating term. 

Letter of Recommendation

If a student requests a letter of recommendation, have the student complete this form.

Because some part of a student's education record is likely to be involved, a letter of recommendation for a student can have FERPA implications. Be sure to read Letters of Recommendation.

 Schedule Adjustment

Advisors can use this form to initiate schedule adjustments. Students can use this form to initiate late adds.

Instructions are available with the form.