Post Hearing Procedures - Graduate Group Travelers

1. Once funding is approved by SGA, the requestor will be notified via e-mail. All university procedures and policies must be followed.
2. The student submitting the application is responsible for completing all required University paperwork.
3. If any funded student cannot attend the trip or chooses not to use the funding awarded they must notify the SGA Coordinator prior to the trip. Funds may not be diverted to another trip or another traveler.
4. Within 7 calendar days of domestic travel departure date student should begin the Shared Services Center travel process and 21 calendar days prior to the departure date for international travel or travel outside the continental US.  Ensure you have all appropriate trip information prior to beginning this process. The information you need includes everything included in the travel worksheet and the account information for all supporting departments, including index numbers and financial managers.
   • Please submit a SSC Helpdesk ticket for each person listed on your application.
   • The amount indicated on your ticket should be equal to your total award divided by the number of travelers. For example, if you were awarded $500 for 5 people, 5 SSC Helpdesk tickets should be submitted, each for $100. A different amount listed will result in the claim being denied.
   • In the "Trip Summary" section of the SSC Helpdesk ticket, please include the following statement: "I was awarded funding due to an SGA application submitted by [Name of person who submitted SGA travel application]."
5. You must have an approved travel PO before departing on your trip.
6. International travel requires a completed 'Travel Worksheet' attached to the Shared Services Center travel request form https://www.memphis.edu/accounting/xls/travel_worksheet.xls

Questions

Contact SGA Travel for inquiries about Undergraduate, Graduate, Lambuth and Law School related travel.