Step 1 (Prerequisites to Apply to Graduate)
Congratulations! You are now close enough to completing your degree requirements to be included in an upcoming commencement ceremony. Please be aware that participation in the commencement ceremony does not mean that you have been certified or necessarily will be certified for graduation at the University of Memphis this semester. Certification, that is, actual degree conferral will depend upon your successful fulfillment of all of the requirements for receiving a degree in your field as described in the Undergraduate Catalog of the University of Memphis. Congratulations on your upcoming graduation from the UofM.
All communications will be sent to your Memphis email address. It is your responsibility to ensure you are checking your Memphis email account regularly for messages from the Commencement Office, advisors and academic officers.
EARLY Participation is not allowed at the University of Memphis. All students must be approved for the current term in order to participate in the commencement ceremony.
Students receiving the Graduate Certificate do not participate in any commencement ceremony. The event is reserved for those obtaining degrees only.
Step 4 will be sent to graduates who are approved for the current term via their Memphis email address. This will be sent in the final semester. It is REQUIRED and failure to complete this form will result in the canceling of your graduation application.
Diplomas are mailed 2-3 months after commencement. No exceptions.
REQUIRED READING and Acknowledgement:
Reading "Prerequisites to Apply to Graduate" is your First Step in the Four-Steps to Graduation process. All students must file for graduation by their deadline and submit any additional forms required by his or her college/school. By reading this required information, you understand that your participation in the commencement ceremony does not mean you will graduate officially; degree conferral depends upon successful completion of all of the degree requirements described in the Undergraduate Catalog and Graduate School and Department Requirements.
Important Information: Any student at the University has to be approved for graduation in order to participate. The University does not allow early participation. This means, you participate in the term/semester, for which you are approved for graduation. At any point in the semester you become Ineligible, Disqualifed or your Approval status changes from Approved to Not Approved, your name will be removed from the program and as a result, your participation in the Commencement ceremony will be cancelled. Doctoral, Masters, Specialists: You have to meet deadlines to remain approved and remain eligible for participation in the ceremony. Please refer to the Graduate School's website of important deadlines: https://www.memphis.edu/gradschool/current_students/graduation_information/graduation_deadlines.php. All students are highly recommended to check with your department on all academic requirements.
NOTICE: Students graduating in the spring/May semester each year are subject to a Commencement date change. Please read below for details.
Requirements to Apply to Graduate
- Undergraduates - 80 earned hours towards degree completion and at least a 1.95 GPA
- Graduates (Masters, Specialists, Doctoral) - 3.00 GPA (Must Apply for Graduation and SUBMIT a CANDIDACY FORM)
- Law - 55 hours, 1.90 GPA
Undergraduate Students: If you have attended another college or university, having transfer credit in UMdegree is essential for the graduation checkout to be accurate. Please notify your advisor if you have missing transfer credits. For further questions about academic coursework, please contact your Graduation Analyst.
Graduate Students: All degree seeking student filing for graduation are required to submit candidacy forms(masters/doctoral/certificate program/EDS Program of Study and Candidacy Form) for processing by the Graduate School. Signatures are required from the departmental advisor, graduate studies coordinator, and College Director of Graduate Studies. Candidacy forms received by the College Director of Graduate Studies after the semester deadline will not be approved; therefore, we strongly recommend that you submit the form to your departmental advisor at least one to two weeks prior to the Graduate School's Application deadline. Failure to submit this form will ensure you are NOT approved for graduation; and therefore, delay your anticipated graduation date.
Law Students: Students must return the Law School Graduation Checklist to the Law Registrar prior to completing the Application to Graduate. For further information about your academic coursework, contact the Law School Registrar.
Apply to Graduate Process
- After you completely read this entire webpage, return to your myMemphis portal.
- Click on the My Degree tab and then locate the Commencement Channel to access Step 2 (Apply to Graduate) by the deadline. Deadlines are strictly upheld.
- Select a term (last term enrolled in the program/degree-seeking program (degree, majors, concentraations and minors).
- An email will be sent to your Memphis email confirming your application is submitted after successful completion of the application.
- You can view your submitted application by selecting "View Application to Graduate".
- If you decide after your application submission that you want to change your date of graduation, contact your Graduation Analyst. The Graduation Analyst is the only representative who can change your date of graduation.
- Immeditely after Step 2's submission, complete Step 3, (Diploma Name, Address and Cap and Gown Form).
- Step 3 is required by all students. It is a COMPREHENSIVE Form.
- ADDITIONAL REQUIREMENT for Doctoral, Specialists, Master and Graduate Certificates:
- All degree seeking student filing for graduation are required to submit Candidacy Forms (masters/doctoral/certificate program/EDS Program of Study and Candidacy Form) for processing by the Graduate School.
- In your final semester, officially approved students will receive Step 4.
- Notice: This form is REQUIRED by all students.
- This email will be sent to your Memphis Email Account only.
- This form is required by all approved students. This form is not only reserved for commencement participants.
- It is a COMPREHENSIVE Form.
- You must complete an application to graduate for each degree. For example, select the College of Arts and Sciences' Bachelor of Arts degree with a major in Psychology. Submit the application. Return to Apply to Graduate to select your second degree, complete the application, and submit.
- If you plan to graduate with more than one degree and the degrees will be completed in different terms, you must complete Step 3 for each of the terms (for example, Fall 2013 for Bachelor of Arts and Spring 2014 for Bachelor of Science).
- ATTENTION: Students must be approved for graduation prior to being able to participate and remain on the graduation list. If you are lacking any coursework, lacking any REQUIRED forms, etc., this will affect your approval status and delay your graduation until that coursework is met.
Completion of Step 2 and Step 3, Diploma Mailing/Cap and Gown Form, is required of all students who are applying to graduate whether or not you plan to attend the Commencement ceremony. Again, actual ceremony attendance and/or non-attendance information will be collected in your final semester.
Important News from the Commencement Office
- Undergraduate Diplomas: Will only reflect the degree and any honors distinctions and departmental honors. Majors and Concentrations are available on your transcripts and will not be placed on any undergraduate (bachelor) diplomas.
- Doctoral degrees and some masters degrees: Will list the degree only on the diploma. Majors and Concentrations are available on your transcripts.
- All students in the program are walking based on their prior semester GPA. Any changes in honors will be reflected on the Undergraduate Diploma at the time of certification. Graduate School Diplomas do NOT denote any honors.
- Spring graduation may conflict with the Grizzlies playoff schedule, so there could be a possible date change. If you are graduating in the spring semester, read information here.
- Second majors and second concentrations do not participate in the Commencement ceremony, are not listed in the program and do not receive a second diploma. For example, in May 2011, student received a Bachelor of Professional Studies with a concentration Health Services degree, and returned in May 2012 and added a concentration within Professional Studies. In May 2012, student received a Bachelor of Arts degree with a major in English, and returns in December 2012 and gets a second major in History. These are the same degree, so no second diploma, program name or participation.
- Graduate Certificate ONLY students do not participate in the Commencement ceremony. Names are listed in the spring Commencement program only.
- Step 4 - Completion of the Step 4 is required for both students participating in the Commencement ceremony (attending) and for students not planning to participate (not attending). This includes all levels of students: doctoral, masters, specialists, undergraduates and law (law only in December and summer). Attendance is collected by semester so only the current semester graduating student fills out the form. Ceremony attendance information will be collected by the Commencement Office during the middle of your graduating semester. See below for when you need to fill out your card.
- If you are applying to graduate in spring (May) -The May Commencement always has the possibility of changing dates due to the Grizzlies playoff schedule. Please plan and have guests plan accordingly (Saturday or Sunday event possibility). If you are graduating in the May (spring) Commencement ceremonies, we highly recommend and encourage you to speak to your guests to plan for Commencement weekend, pending further information regarding the Grizzlies NBA Playoff Schedule. We recommend booking any return flights (transportation) either late on Sunday (depending on the graduating students college or school) or Monday morning following Commencement. Please share the spring possible back-up-date information with all guests (immediate and extended family and friends). We appreciate your help in helping us spread the word. Confirmation of actual dates and times will be sent out via the graduating students Memphis email account, on our website and@UoMCommencement (Twitter).
Step 4 --You will receive an email in your FINAL semester. Failure to complete any Step will result in your graduation being cancelled.
- August graduates will be asked to submit Step 4 in June/July.
- December graduates will be asked to submit Step 4 in October.
- May graduates will be asked to submit Step 4 in February.
Call 901.678.5547 with questions.
ATTENTION: Students must be approved for graduation prior to being able to participate and remain on the graduation list. If you are lacking any coursework, lacking any REQUIRED forms, etc., this will affect your approval status and delay your graduation until that coursework is met.
By reading this information, you understand and agree to all of this information and that your participation in the commencement ceremony does not mean that students have graduated; degree conferral depends upon successful completion of all of the degree requirements described in the Undergraduate Catalog.