Summer Conference Housing UofM Groups Check List

Groups must contact Conference Housing Manager to register:

Conference Housing Manager
conferences@memphis.edu

• Submit Housing Request to the Assistant Director of Conference Housing for Residence Life 4 to 6 weeks prior to your arrival. Please keep in mind the sooner you submit your request the better, as our conference housing spaces may fill up quickly.
• Receive Conference Housing Agreement from Conference & Event Services.
• Return completed Conference Housing Agreement and Dining Arrangements (if applicable) along with the appropriate deposit to CES. If paying with university funds, your group's index number must be provided.
• Cancellations must be made at least 30 days prior to your expected day of check-in. Failure to cancel or cancellation after 30 days may result in a monetary penalty.
• Review Conference Housing Information and University and Conference Housing policies. Make this information available to all members of your conference group.
• Ten (10) to fourteen (14 ) business days prior to your conference, submit a list of all participants with room/roommate assignments, on-site contact person, and a schedule of all conference events, including time and place (in case of emergency).
• At check-in, give an updated group schedule to the Assistant Director or Residence Life Coordinator. Update this schedule as necessary to enable Conference & Facility Assistants to answer questions at the 24-hour desk.
• At check-out, any key not returned will be charged to the conference group. Refunds will not be given for keys returned by mail.
• If fees are not paid during your stay, a bill for housing will be sent out within ten (10) business days after departure. The bill will include housing costs, parking, any damages, missing linen, re-key costs, (and if applicable – dining service and public service charges).