Email and Collaboration
Email, calendar, other productivity services, and network share drive requests are maintained by Information Technology Services.
Data Loss Prevention (DLP) email alerts for Outlook 365 will be implemented for all students, faculty and staff. An automated alert will be issued if text is detected that matches certain restricted data elements.
DocuSign is UofM’s electronic signature solution. DocuSign provides a simple way for users to take paper-based forms and build a sophisticated, interactive electronic forms. DocuSign is a cloud-based application that allows users to send and sign securely. It also allows to input other data into a document with automated document workflow.
University email is hosted by Microsoft Office 365 as a cloud service. It can be accessed over the web at https://ummail.memphis.edu, or using any popular email client.
Create and manage an email distribution group for your organization. A new email address will be associated with your group that anyone can send a message to. The email will be sent to all members of the group.
OneDrive (Microsoft's internet-based storage platform) is available for use with internal and external (non-UofM) colleagues. This service provides a solution for sharing documents with others while working on research, class projects or administrative collaboration.
The purpose of Listserv is to disseminate a single message simultaneously to a group of people (subscribers). The main goal is to provide an additional option for mass mailing to enable effective communication with other schools, institutions, businesses or individual subscribers via newsletters, announcements, news alerts, press releases, promotional offers etc.
Several years ago, ITS partnered with a 3rd party email filtering company called Mimecast. We utilized their services to provide additional spam filtering and monitoring, along with attachment scanning for viruses and to scan for potentially malicious links in email. At the time, Microsoft provided limited functionality of these features in our current email tenant. Since then, Microsoft has updated their service offerings and licensing to include these features, and we have decided to transition those services back to Microsoft to realize cost savings. Our current agreement with Mimecast ends in March, and we will be ending our contract with them at that time. Part of that process will involve migrating our existing spam filters, exceptions, and policies over to the Microsoft tenant. The main noticeable difference for end users will be around the URL protection and rewrites in email. The new product from Microsoft is called SafeLinks, and with this product, if a malicious URL is detected, you will see a slightly different notification than in the past. If you receive a notice that a URL has been blocked, and believe it is a false positive, you may contact the service desk at email@example.com or ext. 8888, and we will investigate.
Microsoft Teams is the hub for group collaboration in Microsoft 365 that integrates people, content, and applications. Teams brings simplicity to teamwork by joining collaboration, sharing, and communication all under one platform.
umWiki is the University document share and collaboration tool. This tool can be used to create documents, web pages, and share them with others for viewing and/or editing. umWiki requires an active university account for access. Students are allowed to create pages in their personal wiki space. Students are not allowed to create additional spaces. Faculty and staff are allowed to create as many spaces and pages as they desire. umWiki site.
Zoom Video Conferencing is Enterprise video conferencing with real-time messaging and content sharing. Join anywhere, on Any Device Simplified video conferencing and messaging across any device. Zoom Meeting syncs with your calendar system and delivers streamlined enterprise-grade video conferencing from your desktop and mobile device. Enable quick adoption with meeting capabilities that make it easy to start, join, and collaborate across any device.
Note: Access to this service may be limited in compliance with sanctions announced by the Office of Foreign Assets Control.