College of Arts and Sciences
Contact CAS Undergraduate Student Services
107 Scates Hall | Phone: 678.5454 | Email: casgraduation@memphis.edu
Rika Hudson
Director of Student Services
901.678.5454
rlhudsn1@memphis.edu
Meghan Cullen
Director of Pre-Professional Advising
901.678.4077
mcullen@memphis.edu
Tracy Treadwell
Academic Services Coordinator I
901.678.5454
tltrdwll@memphis.edu
Welcome to advising in the College of Arts and Sciences.
Thank you for your service to the College of Arts and Sciences as an academic advisor.
As an advisor, you will serve as the primary resource for your students. Your job
is to have a working knowledge of your degree program using the resources below.
Your first step in becoming an advisor is to contact the Director of Student Services
in the Dean's office. This person will help you get proper advisor permissions and
access to resources. Use the Banner Access form to get advisor privileges in the systems we use below: https://www.memphis.edu/registrar/pdf-docs/forms/access-17.pdf.
As an advisor, you will use three primary resources:
- Banner - use Banner to clear students to register (SPAAPIN), to enter permits (SFASRPO) and to assign yourself as advisor (SGAADVR)
- UMDegree – electronic degree sheet, academic planner
- Navigate – academic appointment scheduling system
After you have reviewed the resources above, contact the Director of Student Services
in the Dean's office of the College of Arts and Sciences.
Sincerely,
Rika Hood
Getting Set up as an advisor
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Under class codes use 1-12, except 4, 5 and 9
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This form must be signed by your chair and your signature will be at the bottom.
Advising Seasons (Pre, Peak, Post)
Pre-Advising
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Before Advising season starts, you need an accurate list of advisees. Find this in Navigate by using the Advanced Search feature. You can also use the Major report in Argos.
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Have any of your students changed majors, minors or catalogs?
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Assign yourself as advisor (go to SGAADVR in Banner) or email casgraduation@memphis.edu. See pdf on how to assign or remove yourself as the advisor.
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Determine who needs to apply for graduation
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Set up campaign in Navigate for your students
Peak-Advising
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Meet with the majority of your students
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Clear students to register - go to SPAAPIN in Banner, if TREG is present
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Steps to Remove TREG in Banner
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Go to SPAAPIN in Banner Administrative Pages.
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Enter the FROM term (for example, 202510 for Spring 2025).
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Enter the Student ID.
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Click Go.
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Delete the TREG information.
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Enter:
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Semester: 202510 (or the appropriate term)
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Process Name: C
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Alternate PIN: CAS + Advisor initials, ex. CASrlh
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Click Save.
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Allow up to 20 minutes for the student's registration record to update.
Post Advising
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Determine who still needs to be advised
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Put in any remaining notes
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Encourage students to register if they have already been advised