Student Organization Quick Links
Governance
Student Organization Handbook 2024-25
Student Organization Training PowerPoint 2024-25
Student Organization Directories
Registering Your Student Organization
Room Reservations & Building Logistics
- Reserve a Room
- When selecting your date, check the calendar for other events and be considerate of other organizations and meetings that are already scheduled and avoid conflicts whenever possible.
- Check to be sure your event isn't on a date with a religious holiday that might keep some students, faculty, and staff from attending.
- If a student who uses a wheelchair may want to attend your event, you can search the EMS Room Reservation System for a room with an accessible table to host your event and use an RSVP form to confirm attendance.
- Instructions for Making Room Reservations
- Contact Maria Fuhrmann for help with a work order if you need to move furniture or need assistance from custodial services after hours (after 2 p.m. weekdays or on any time on weekends).
Virtual Meetings | Events
- Microsoft Teams
- Our main classrooms are equipped with speakers, microphones, and video cameras. If you would like to have a meeting that includes an option for remote participation, please contact Andrew Hughes at least 5 days in advance for assistance.
Audio-Visual Assistance
If you need A/V assistance (microphones, audio-visual equipment, etc.) for your event, please submit a request here.
Select:
- Use self-service portal
- Classroom & computer lab support
- Amart classroom PC-Mac or other hardware
- Law Campus - to ensure the ticket gets routed to Law IT
- Be sure to include the following information in the description:
- Event Logistics (date, time, room, organization)
- Event A/V needs description Publicizing Your Event
Catering/Food Information
- The law school does not provide funding or reimburse expenses for food for student organization meetings and events. Students seeking reimbursement from their organization’s foundation account for food/catering expenses should confirm funds are available with Chris Whitehead before making a purchase. Check with him before you spend any money to make sure the expense you are considering can be reimbursed and how.
- If your organization has money in a foundation account that you would like to use for an event, please submit this form to Chris Whitehead at least 10 business days in advance for approval of catering expenses and at least 30 days in advance for contracts. (Students may not sign contracts). Otherwise, students should plan to use funds from the organization's checking account for food at events.
- Catering (currently Chartwell's is not providing catering services to the law school).
Publicity
Internal Publicity
Fundraising Information
- Solicitation of Funds by a Student Organization Pre-Event Form (Must be submitted prior to raising any funds)
- Solicitation of Funds Post-Event Form (Must be submitted after raising any funds)
Sources of Main Campus Student Organization Funding
The law school does not generally provide financial support for student organizations. The University of Memphis has several sources of funding for student organizations to access.
- Application for Operational Assistance Funding
- Student Travel Funding Information
- Students seeking reimbursement for travel funding for moot court competitions are expected to submit funding requests to the Student Travel Fund before seeking reimbursement from the law school.
- Student Event Allocation
Access & Multicultural Affairs Resources
- Application for Diversity Funding (will be available in August and due in early September with priority given to to events co-sponsored with other organizations, and events that are related to access & multicultural affairs).
Sample Correspondence
- Appendix A - Sample Email Invitation to Speaker
- Appendix B - Sample Logistics Email for Speaker
- Appendix C - Sample Thank You Email to Speaker