Subaward Administration

The Office of Sponsored Programs works directly with faculty and staff to ensure appropriate documentation is in place. OSP drafts, negotiates and signs awards to our subrecipient partners as timely as possible after setting up the prime award. A Subrecipient is named in the UofM’s funded proposal or award to conduct a portion of the project. The Uniform Guidance defines a (§200.93) Subrecipient as a non-federal entity that receives a subaward from a pass-through entity to carry out part of a Federal program but does not include an individual that is a beneficiary of such program. A Subrecipient may also be a recipient of other Federal awards directly from a Federal awarding agency. However, a Subrecipient of the University may also receive a subaward to carry out part of nonfederal programs as well.

Projects involving an outgoing subrecipient agreement should include a scope of work, detailed budget, budget justification, and subrecipient commitment form for each subrecipient. Additionally, all partners (subrecipient, vendor, or consultant) are required to register as a vendor with the University of Memphis Tigerbuy online marketplace.

To check the status of an outgoing subaward agreement, call/email OSP or navigate to the Award Dashboard (Cayuse My Dashboard), locate the active project under My Awards, and check the Subcontracts tab within the project.


University Policy RE7005

Checklist to Determine Subrecipient or Contractor Classification

Subrecipient commitment form

Vendor Registration