Prepare Budget

The Office of Sponsored Programs (OSP) personnel will assist faculty and staff with preparing the budget.

Budget Development

The draft budget must be developed using the internal budget template (internal budget template 22) and submitted to osp@memphis.edu along with the intent to submit, program announcement or proposal guideline information, proposal submission deadline date, and if possible, the draft budget narrative.

The draft budget should be submitted 10 working days prior to the submission deadline date to ensure the OSP administrator has sufficient time to review the budget for accuracy and compliance with University and Sponsor policies.  If you have Subawardee(s), please note that budgets cannot be finalized until a Letter of Commitment and budget are received from the Subawardee(s).

Budget Templates with the correct benefit rates can be found on our forms page.

Indirect Cost Rates

The University's Indirect Cost Rate Agreement is effective until June 30, 2021. The Cognizant Federal Agency for the agreement is the U.S. Department of Health and Human Services (DHHS).

The rates from July 1, 2017 through June 30, 2021 are:

  On Campus Off Campus
Research 43.5% 26.0%
Instruction 55.0% 26.0%
Other Activities 35.0% 26.0%


Fringe Benefit Rates for University of Memphis Employees

  FY18 FY19 FY22
All Salaried Employees, monthly (includes academic year and summer/extra compensation) 37.10% 35.30% 34.8%
All Hourly Employees, bi-weekly (includes overtime) 61.10% 52.40% 52.52%
Temporary Employees (No insurance) 5.82%  7.50% 7.27%
Temporary Employees (Insurance) 21.60% 19.80% 19.18%
Student/GA 1.60% 1.90% 1.07%


Graduate Student Tuition

The internal budget defaults to Academic Year student tuition (in-state) based on full-time load of 12 hours per semester. For future years, budget a 9% escalation. See the Current Fee Schedule for Graduate Students to make any necessary adjustments to the tuition rate.

Animal Care Per Diem Charges

The University's Animal Care Charges outlined below are effective as of March 16, 2017.

Charged for Memphis Rate
Mouse/vole/hamster cage $0.30/day
Rat $0.40/day
Large cage $0.60/day
Technician time $50.00/hour
Vet time $100.00/hour
Surgery room rental $25.00/hour
Surgery room cleanup $75.00/day
Pig room charges $33.00/day

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