Prepare Budget
Budget Development
The draft budget must be developed using the internal budget template (Forms) and submitted via Cayuse SP (refer to Cayuse Instructions)..
If you require assistance with developing your budget, the draft budget should be submitted at least 10 business days prior to the submission deadline date to ensure the OSP administrator has sufficient time to review the budget for accuracy and compliance with University and Sponsor policies. If you have Subawardee(s), please note that budgets cannot be finalized until a Letter of Commitment and budget are received from the Subawardee(s).
Budget Templates with the correct benefit rates can be found on our forms page..
Indirect Cost Rates
The University's Indirect Cost Rate Agreement is effective until June 30, 2026. The Cognizant Federal Agency for the agreement is the U.S. Department of Health and Human Services (DHHS).
The rates from July 1, 2023 through June 30, 2026 are:
| Type | On Campus | Off Campus |
|---|---|---|
| Research | 45.0% (46.0% from 7/1/2025 to 6/30/2026) | 26.0% |
| Instruction | 56.5% | 26.0% |
| Other Activities | 37.0% | 26.0% |
Fringe Benefit Rates for University of Memphis Employees
| Type | FY18 | FY19 | FY22 | FY23 | FY24 |
|---|---|---|---|---|---|
| All Salaried Employees, monthly (includes academic year and summer/extra compensation) | 37.10% | 35.30% | 34.8% | 35.86% | 30.61% |
| All Hourly Employees, bi-weekly (includes overtime) | 61.10% | 52.40% | 52.52% | 52.83% | 33.43% |
| Temporary Employees (No insurance) | 5.82% | 7.50% | 7.27% | 7.44% | 7.20% |
| Temporary Employees (Insurance) | 21.60% | 19.80% | 19.18% | 14.40% | 7.20% |
| Student/GA | 1.60% | 1.90% | 1.07% | 1.20% | 1.38% |
Graduate Student Tuition
The internal budget defaults to Academic Year student tuition (in-state) based on full-time load of 12 hours per semester. For future years, budget a 9% escalation. See the Current Fee Schedule for Graduate Students to make any necessary adjustments to the tuition rate.
Animal Care Per Diem Charges
The University's Animal Care Charges outlined below are effective as of March 16, 2017.
Charged for Memphis Rate
Mouse/vole/hamster cage $0.30/day
Rat $0.40/day
Large cage $0.60/day
Technician time $50.00/hour
Vet time $100.00/hour
Surgery room rental $25.00/hour
Surgery room cleanup $75.00/day
Pig room charges $33.00/day